@MaryGillis - if the advancement has been reported to council it should already be in scoutbook. Its surprising to me that there is no bulk import feature for these activities. Easily create login settings for each of your members and assign them to a User Group. If an individual you believe is an MBC, they may not be properly registered. There is a help document and video at the following link: Who Can Record Activities? When adding activities using IA 2.0, I find it easier to start on the Troop Roster page, use the filter on the right to show all, select the people who participated in the event, then click on the Record Progress button to add Service Hours / Campouts / Hike (as applicable). and our In that case, camping nights for the past 2 years should be entered per campout. Set up internal email addresses that can automatically forward to an entire group of members (e.g., selected unit leaders, specific den, etc.). Scoutbook CSV Data Import (SB) You can upload your data using our generic CSV templates. All these forums are great, but sometimes, it is reassuring to talk to someone who has been there so we know just what were getting ourselves into and help us avoid potential pitfalls. Track training on your members to easily see who is properly trained and who is missing or needs to renew specific courses such as YPT. This topic was automatically closed 7 days after the last reply. Full, detailed log of exactly which members have updated specific fields in your database. View your unit activity details directly in your personal Gmail or other calendar. Save time by credit awards and other items for an entire group at once instead of having to credit each member individually. You can upload your data using our generic CSV templates. Or you can go to individual Scout Advancement pages and add them that way. The following videos show how to perform specific operations in the software and will help give you an idea of the many features and capabilities available to you in the program. Step 5: Click on Pending Acceptance. The app also has what seem like off decisions to me. However, that seems not entirely consistent with the approach being communicated by the encouragement that parents and scouts use the app to log activities and advancement. I am a competent Python programmer. It has been several years since I looked into it. can all be specified for each activity. An awards summary makes it very easy to ensure you have everything on hand for the ceremony. You can also print Award Cards for your awards as well making the whole process quick and simple. Service hours, camping nights, and hiking miles now get entered at Internet Advancement 2.0. We are now manually entering all 250 events into Internet Advancement. I am not aware of any explicit statement supporting any of my suppositions above, but each seems implicit to me in the pattern of changes being made recently. In addition, I personally find the IA2 interface far less intuitive than the Scoutbook one, although each has its own idiosyncracies. Welcome! The app was built just for Scouts and their parents and pulls I have spent many hours making sure all the data is synced (merit badges, ranks, leadership). Scoutbook for a Scout Troop is the transfering of data. Lisa. Easily view and schedule upcoming meetings, campouts, service projects, and other events for your unit. Post unit announcements to your website, home page, and newsletter. Easily promote all of your scouts to the next grade and the beginning of each new school year. This guide is to assist a unit in transitioning from another 3rd party application to Scoutbook. It seems like the long-term BSA plan is to replace Scoutbook, in part or in total, with the new IA2 platform. Scouting units have many people who they need to keep in contact with on a regular basis. @LisaR Did you get any response? By accepting all cookies, you agree to our use of cookies to deliver and maintain our services and site, improve the quality of Reddit, personalize Reddit content and advertising, and measure the effectiveness of advertising. Just a heads up, though - all content, information, and opinions shared on this forum are those of the author, not the BSA. I wrote a custom Python program to convert the data to CSV. The main thing is accounts for everyone and training so people know what to do. We have more than 65 scouts. For example, I recently discovered that we have all of our Eagle Scouts since charter in Troopmaster. Select area: Scout Data This contains information about each scout in your troop and his parents. Merit badge counselors should be registered with your council, and Scoutbook is supposed to update MBCs from ScoutNet. The following compares general information and features for notable Boy Scout Troop Management Software. As a result, the pseudo-adult-leader method might not work. Internet Advancement works differently, and you need to have separate permissions for it, as I explained in my earlier post (above). Easily stay in contact with your unit through email. 2020 Boy Scouts of America - All Rights Reserved, This site is protected by reCAPTCHA and the Google, find out how to set up a unit in Scoutbook. Click "Add All>>", Adult.txt file: To add new advancements, you can go to the main troop or patrol page and then use Quick Entry. Easily stay in contact with your unit through email. Camping Nights and Volunteer Hours: This is the killer. www.my.scouting.org account. Your unit roster Scouts and Adults should already be in Scoutbook. Whether you're just getting started or have a number of new members joining your unit at the same time, our Quick Data Entry option allows you to enter basic data for a group of members all at once to quickly add them to your database. We have a few dozen scouts, and it would be very impractical to have to enter all that data by hand into web forms. Edit activity, attendance, and other details on your unit's activities. the Scouting experience is a journey like none other. Easily promote all of your scouts to the next grade and the beginning of each new school year. Gone are the days of juggling den leader guides and other We do like SOAR, just dont like manually maintaining two lists. Is there someone out there who is a live person resource that can offer tricks of the trade answers to questions? easy-to-use interface. Migrating from TroopMaster to SB/IA, migrating service hours and camping nights, Migrating Youth Leadership Positions from TM to SB, Incorrect reflection of camping nights for OA eligibility. Scoutbook provides access to valuable tools and There is nothing more rewarding than helping Scouts through Hi Michael, I know of some units that have just aggregated the data for each Scout and created one entry. Because Scoutbook is so limited in its ability to communicate with unit members, parents and does not allow you to maintain contact with unit alumni, my Troop uses both Scoutbook and SOAR. are required to use their credentials from my.scouting.org to sign-in to Scoutbook. Emailing Non-Scouts - We have quite a few scout alumni and others who are on our Soar email lists. communicate with parents of absent Scouts about what their kids Contents 1 General Information 2 Software information 3 General Features 4 Groupware Features 5 Public and Outreach Features 6 Feature Comparison of Currently Maintained Cub Scout Products 7 External links What is the Difference Between Internet Advancement and Scoutbook? Please use Send Now to send calendar messages. This is especially useful around Summer Camp or a Merit Badge college where many scouts will be taking a variety of badges. Post unit announcements to your website, home page, and newsletter. Allow your members to register and pay for upcoming activities quickly and easily. Special features built into the software allow for easier management of LDS Boy Scout units. The process of migrating from Troop Master to Scoutbook has been very rough for us. We only support uploading advancements.csv file imports. One of the hardest parts about converting from Troopmaster to Scoutbook for a Scout Troop is the transfering of data. NOT for former scouts. robmba 1 yr. ago. Now its all right here in Scoutbook! You should treat this as a starting point and Details on your scouts' Personal Data, Medical/Emergency Contact, Parents, Vehicles, Order of Arrow, and more! There is an option on the File>Import>From Scoutbookmenu that enables you to do that. New replies are no longer allowed. I have exported the service hours and camping nights from TroopMaster into PDF. With the Scouting app, its easier than ever for youth and I called my council and they said that there will be some paper form that we will have to fill out for each counselor and submit it, and they will be auto-magically entered into Scoutbook, but as of this writing this process is unclear. Im a new advancement coordinator, so I am trying to ensure I am migrating everything I can and Im only partially familiar with Troopmaster. This forum has a treasure trove of great info Scouters helping Scouters! The only choice for unit management accessible both on and offline allowing access to your data even when you're not connected to the internet. The scripts in this repository represent many hours of trial and error (Please be aware that these functional roles will expire at the end of your units charter year and will need to be redesignated.). We are currently doing it manually, but we have so many people in the Troop that it might take forever. These tiles allow you one-button access to program features and reports that you access frequently and help save you time while using the software. Then, in TroopWebHostCS, go to the Membership menu and select Upload Scouts From TroopMaster from the Upload Members submenu. There are two features we currently use quite often in SOAR. This data will need to be manually added to Scoutbook. 3. level 2. What Scout information are you trying to transfer? Welcome! Scout Ranks: This was mostly up to date already. For more assistance, see the getting started guides here. Make sure you do not enter duplicates. Some of the data transfered over, (merit badges, etc.). In that case we would have been forced to either manually enter all of the events for each scout individually into IA, or to invert the list of events by hand, and then enter the events with their scouts. troopmaster-to-scoutbook. You can also print Award Cards for your awards as well making the whole process quick and simple. Hi All, Our scout troop wants to transition form TroopMaster to Scoutbook. Customize your public website to keep your unit informed, detail events you have attended, and help attract prospective new members from your local area who wish to join scouting. You signed in with another tab or window. You can import basic personal data on your scouts and adult leaders from the BSA Scoutbook system. Add custom fields to the database to track details for items not included on the standard data tracking screens. Our only blocker for full adoption are service hours and camping nights. Thanks! Details on your adults' Personal Data, Medical/Emergency Contact, Vehicles, Training, and more! I want to simplify things and move everything to Scoutbook. Its probably important that whomever is going to be doing the administration become familiar with how the logs work now, since it is a significant departure from how the logs previously worked in Scoutbook. In 2016 they had an automated process for importing some Scoutbook export/backup files. You can first verify at scoutbook.scouting.org, then log into scoutbook.com and see what is there. The only way to accomplish 2 that I can think of would be to maintain a separate mailing list (e.g. However, you could (in theory) create a single 60-night entry. I am aware from reading previous posts that there is not a direct transfer of camping nights. Import Data From Scoutbook Easily import your data from Scoutbook to get started managing your records in TroopMaster. For those of you who transferred over from Troopmaster to Scout Book, how did you transfer all of the individual dates and data? One thing that might help you is that you dont need to enter the numbers for each Scout in an individual transaction. Using our perforated cardstock, you can easily generate Merit Badge Blue cards for all of your scouts as they begin working on merit badges. Date Format: MM/DD/YYYY Members: All Adults If you do this, keep in mind is will mess up nights for . Scouts. Select Scouts/Members from the pop-up menu. adult.py As @Stephen_Hornak noted, its not possible to import activity records to IA2. I have no programming abilities and everything was moved manually. Troopmaster stopped exporting data for in-progress awards several years ago. Website Theme Choose from either a dark or light theme for your site. The BSAs position is that if you need this data, you need to contact your council or use the Scouts BSA History Report with the Scouts BSA Member ID and last name. Also, if you havent been following the discussions on the relocation of the camping/hiking/service logs from Scoutbook (scoutbook.com) to IA2 (scoutbook.scouting.org), its probably worth a look through. We like to keep them on emails for volunteering and general notifications on events. I have exported the service hours and camping nights from TroopMaster into PDF. If they have not already done so, ask one of your Key 3 (Scoutmaster, Committee Chair, or Chartered Org. If you do this, keep in mind is will mess up nights for Order of the Arrow elections. If your pack, troop, crew, or ship is already using Scoutbook, In the new activity logs, you can create one activity and add all the Scouts at once, instead of having to add each activity for each Scout. In Scoutbook I had to enter their leadership history by hand. At this time I have no idea what IA2 platform means. Using our perforated cardstock, this saves countless hours of your time vs. having to complete all of these cards by hand. to use Codespaces. Just a heads up, though - all content, information, and opinions shared on this forum are those of the author, not the BSA. From I wrote a custom Python program to . trainings and leadership resources and so much more! Our scout troop wants to transition form TroopMaster to Scoutbook. that would need to be transferred into Scoutbook. Our Troop had an out of council Life scout transfer in earlier this year. My troop is also migrating to Scoutbook from Troopmaster. We just have to change our workflow, that part is easy. You can import advancement partials and certain logs into Scoutbook as well. View your unit activity details directly in your personal Gmail or other calendar. Shows how to export your data from TroopMaster 2016 and fix any membership links and then importing to TroopMaster Web 2.0 Code that allows you to convert Troopmaster formatted output files to Scoutbook input files. I had to go to Troop Master Web and generate a camping night and volunteer hours report for each of our current active scouts (about 60). As of the latest update to Scoutbook, the ability for units to add MBCs has been removed. Reports: Now we would like to use Scoutbook . Choose from either a dark or light theme for your site. Note that if I did not know Python, our only data from Troop Master Web would be those PDF reports for each scout. Helps ensure more accurate data entry. Registered Adult Leaders and Scouts should now automatically be populated in Scoutbook. Some drawbacks include: Im kinda surprised that there isnt a more granular report from TroopMaster, for all that some folks seem to love it. Consolidate your activities list by removing older or less-important activities from your database. Remember where you created the file so you can find it later! Activity levels such as Unit, Den, and Individual allow you to categorize your activities. Its much easier to create one campout with 22 attendees than it is to create 22 campouts, or take 22 scout records in Troopmaster to count up overnights. For more information, please see our need to do at home to get caught up. ok, thanks. Use Git or checkout with SVN using the web URL. Im not sure if I can pull similar reports from IA. You cannot delete them. Quickly add activities to your database for regularly occuring events such as weekly meetings. Jay, along with @edavignons recommendations, one thing to simplify the task is to take some time before entering stuff into Scoutbook to organize it. Click on MB Counselor List. This topic was automatically closed 7 days after the last reply. It contains information about each scout in your troop and his parents. Also any advancements your unit has previously reported to your council via Internet Advancement should also already be in Scoutbook. If nothing happens, download GitHub Desktop and try again. Edit and manage activities and events for your unit. Control which areas of the database each user group can view and/or edit and which members they can access. for answers to commonly asked Scoutbook questions, Scoutbook Also how do I input merit badges, ranks and service hours, camping information? Troop Roster: Make sure that all the list of scouts and adults is accurate. This topic was automatically closed 7 days after the last reply. This will take many hours. When members transfer to your unit, quickly import their records from a transfer file they can get from their previous unit. :^). My pack uses SOAR for calendar and communication and Scoutbook for advancement. Moving forward, we would input the data into IA instead of TroopMaster. files here: Along with the ability to create your own activity types, you can also specify exactly how the system credits this for your members. How can I get the data such as camping nights, hiking, other activities from Troopmaster to Scoutbook? Select all available fields. This allows you to take the desktop program to unit meetings or outings where you may not have internet access. That is by design. I think it's also faster) if you import the data in the csv format unit, giving every leader more of what they need most: TIME. Select area: Adult Data Detailed tracking of fundraiser sales and payment collections. You have to enter an end date for their service and they will not be in your roster any more. MBCs are Council positions, not unit positions, and the approved list of MBCs is maintained by someone at your Council or District level. I cannot believe that there isnt a more automatic way to do this. After unit elections, use this simple option to update leadership positions for all of your members on one convenient screen. Press the Export button to create a file. For the alumni, I may look into a email list service such as mailchimp, constant contact, etc. Create an optional weekly newsletter to keep your members informed of upcoming events and other important information regarding your unit. Merit Badge Counselors: This is currently an unknown. Transitioning to Scoutbook from a Third Party Application (SB). The Scoutbook Import uses a number of fields to match scouts/parents/adults in the Scoutbook CSV files to members already in your Roster. scout.py Apple TroopMaster allows you to export data to a text file which can be uploaded to TroopWebHost. Another time saver is to enter your scout and parental data before entering data on your adults. I recommend using Quick Entry to make this task easier. From the first knot tied to final hours of service performed,